School enrollment lead list calculator
For admissions and enrollment teams that call or text prospective students: estimate how much of an inquiry list is reachable, and what the dead numbers cost your counselors on every campaign. Every rate is editable; nothing is stored.
Why enrollment lists go bad
- Inquiries can sit in a CRM across several enrollment cycles while people change numbers.
- College fair cards and paper request forms can carry mistyped or illegible numbers.
- Web forms can collect a fake number from someone who only wanted the brochure.
- Lists merged from purchased names, events and web forms can overlap and carry a parent's home landline that cannot receive a text.
How to get your real numbers
- Pull a random sample of 500 to 1,000 numbers from your inquiry list.
- Validate it against live carrier data with TrueSearch for Business.
- Enter the dead, landline and VoIP percentages you get back above.
- Repeat per inquiry source or entry term to see which part of the list has aged the most.
Read about phone list cleaning, count text segments with the SMS character counter, remove repeats with the duplicate lead remover, or check single numbers with the carrier lookup.
Start 3-day free trialQuestions
Are the default rates typical for enrollment lists?
No. They are editable placeholders, not industry statistics. Bad-number rates depend on where the inquiries came from and how long ago they were collected. Validate a sample of your own list and enter what you find.
Can I clean an export from our CRM or SIS?
Yes. Upload the CSV to TrueSearch for Business and download it back with each number marked valid or dead, with its line type (mobile, landline, VoIP or toll-free) and carrier. Export only the columns you need, and check your own student data policies before uploading anything beyond prospective-student contact details.
Do landlines matter on an inquiry list?
Yes, in a different way for calls and texts. A landline can still be a good number for a phone call, so do not delete it just for being a landline. Standard landlines cannot receive SMS, so they should come out of a text campaign.
Does Do Not Call apply to schools?
It depends on the school and the call. Calls by or on behalf of a tax-exempt nonprofit fall outside the TCPA definition of telephone solicitation, while enrollment calls from a for-profit school can be telephone solicitations subject to the National Do Not Call Registry rules. TCPA consent rules for autodialed or prerecorded calls and texts to mobile numbers can apply either way, and state law may add more. Confirm your program with counsel.
Does a valid result mean a prospective student agreed to be contacted?
No. Validation checks the phone number, not consent. A live mobile number can still belong to someone who never opted in, who has asked you to stop, or who is no longer the person who filled out the inquiry form.
Does this check consent or Do Not Call lists?
No. The calculator only estimates reachability, and a validation check covers validity, line type and carrier. It does not verify consent or check a number against Do Not Call or litigator lists. Keep your own opt-out records and use the official National Do Not Call Registry (donotcall.gov) where it applies.
This guide is general information, not legal advice. TrueSearch for Business checks validity, line type and carrier from licensed telecom data. It does not check the National Do Not Call Registry, state DNC lists or the FCC Reassigned Numbers Database. Not a consumer reporting agency; not for FCRA purposes.